Keeping track of submissions

Why is it important? For several reasons.

1. It helps you to keep track of what you sent out
2. It provides you a timeline in which to expect a response from publishers
3. A timeline that also gives you a date when to start resubmitting your work (if rejected or no response)
4. It saves you from embarrasing conversations with editors

…why the last point? Well, because I’m a little annoyed. I received a forwarded email from one of my editors today, an email response they’d received from a rejection they’d sent.

Dear Casey Ishitani,

I would like to thank you for looking at my query letter. I did not send a manuscript and for future reference if you must be critical and selective and please don’t take this the wrong way or personal but in order to be successful you must be correct and pay attention to detail. You stated that you read the first few pages in which I did not send but one so please in the future respond accurately and professionally, thank you.

Well, the email was forwarded to me, and I went back through our records so that I could clear this matter up. Like I’ve said before in previous posts, all of our editors keep track of their in and outgoing responses and submissions, so it wasn’t hard for me to find. I did find this particular writer’s submission, along with his submission packet – and yes, his manuscript. I also went back and read my editor’s rejection letter to our friend, and saw that it had been rejected because the “plot did not interest us, and we were not hooked by the first few pages of the manuscript.”

I then replied to his email, as well as attached his manuscript for reference:

Mr. ________,

Thank you for your response, and for thinking of Leucrota Press.

According to our records, along with your query you sent the prologue and first two pages of chapter one – the first 15 pages of your
manuscript, _____________, for us to review. We did indeed read the first few of these pages, as we make sure to read each and every one of our submissions. This is not to point out a mistake on either party, just to reassure you that we did give your manuscript the proper attention that it deserved.

I apologize if you felt otherwise, and wish you the best in your publishing future.

Thank you,

Hmm. So, yes, I was a little annoyed. This just goes to show how important it is to keep track of all your submissions; when you sent it, what you sent, and to whom you sent it to. This way you don’t look like an ass…

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3 Responses

  1. I couldn’t agree more. Keeping track prevents you from sending the same ms to the same editor twice. There are free downloads over at http://www.organizedwriter.com/ that allow you to keep track of queries, ideas, and much more. Makes the process a little less painful.

  2. An excellent link, hermit, thanks.

  3. …or sending an email to a new editor, still addressed to the last editor you just queried.

    yikes. i can just imagine that fiasco. thankfully, i’ve managed to avoid it thus far.

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